Calling all Conference Planners

Hosting a national or international event can be a frightening prospect if you haven’t done it before.  We have been a part of local event planning teams since the 1980s.  We have been a member of Destination St. John’s since the beginning.  (DSJ is the local industry association that promotes eastern Newfoundland as a place for meetings, special events, and vacations.)  We continue to work with the province’s most experienced hotels, entertainers, and service providers to ensure the professional and social requirements are met for all sorts of Newfoundland and Labrador events.  We are here to make it easier for you. 
 
We look forward to working with you and introducing you to one of the world’s most exciting landscapes. Newfoundland consistently ranks as one of the two places Canadians most want to visit. Conferences here are typically better attended than the same event hosted on the Canadian mainland. You can plan your Newfoundland event in confidence knowing the venue and the social programme will be remembered warmly for years! Let Wildland Tours and Event Planning Associates help you plan your successful event in Newfoundland. We have worked on hundreds of twenty-first century conferences and special events. Let our experienced staff assist you with:
* planning and promoting your event
* all aspects of registration
* coordinating workshops and guest speakers
* publication of programmes and proceedings
* trade shows (everything from floor plans to set up to tear down)
* social events and local entertainment
* children’s programmes and companions’ programmes
* tours to see some of the most remarkable sites in the world!
 
We have provided all of these services to many national and international conferences and special events taking place in Newfoundland. We would be delighted to put our experience and imagination to work for you. Our conference planning service can save you time and money. Often we can even help your organization with fundraising.  Ask us “how”. Wildland Tours and Convention Services/Event Planning Associates 124 Water St., P.O. Box 383, St. John’s, NL, Canada, A1C 5J9 Phone (709) 722-3123 Fax (709) 722-3335 E-mail wildtour@nfld.com
 
In 1997 we were recognized as “Newfoundland’s largest and most experienced conference services organization.” That was the year we provided tour services to the largest conference in Canada. In 1997 we also planned the national conference for all of Canada’s planners; and we provided destination management services to dozens of other large and small organizations together with their thousands of delegates and visitors. In 1998 we worked with France’s largest charter company to provide deluxe tours for the 100 passengers on the first Concorde to land in St. John’s. We serviced the largest cruise ship to ever visit Red Bay. We also serviced the first cruise ship since 1536 to visit Bonavista. Prince Talil of Saudi Arabia and thousands of other guests learned about the city, the countryside, and the province from us. In 1998 we provided planning, entertainment, and touring services to over a dozen special events including Newfoundland’s largest 1998 conference, the Canadian Bar Association’s Annual General Meeting. We arranged a 1300-person reception for this group on Sunday, August 23, organized a second 800-person reception on August 24, and provided tours to hundreds of other visiting legal professionals. Three days later we put together a 1900-person event for Hibernia which was one of the dozens of projects we carried out for the multi-billion-dollar Newfoundland oil industry during their development phase. Event Planning Associates and Wildland Tours are longtime members of Hospitality Newfoundland and Labrador and Destination St. John’s. We are also the Newfoundland and Labrador agent for some of the world’s most prestigious cruiselines and travel organizations.
 
Our conference and event list was well into the hundreds of projects by 2006 when we hosted the children and companions of Canada’s premiers and received a wonderful thank you letter from Newfoundland and Labrador’s premier.  And the fun has continued into the last year when we helped host local corporate Christmas parties, large national conferences, and very large international cruiselines. Sadly a windy day prevented us from hosting the Queen Victoria in the fall of 2009 (she would have been our third Queen since we have previously hosted the shipboard tours for the QEII and Queen Mary) but otherwise we are delighted to report that our professional event planning activities continued to be fun and creative in 2009.  
 
We have a long list of satisfied customers you can use as references and a long history of working cooperatively with the province’s other service providers including hotels, coachlines, and venues. If you are planning a special event here, we hope to add you to our list of happy clients.
 
Our friends and business associates often ask us what we do over the winter.  During the winter of 2009/2010 as with our other winter seasons we spent a great deal of time assisting local and national conference planners prepare for events in the St. John’s region.  We occasionally work on events in Gander, Corner Brook, and elsewhere although Mark in our Corner Brook office finds the time to be one of western Newfoundland’s best known skiers and ski coaches.